“Hold on Loosely, but Don’t Let Go” of your existing customers

To Have and to Hold

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There’s a lot of chatter about the “death” of email marketing. I, too, had begun to think it was going by the wayside. Until….

Until I started observing the amount of small businesses and retailers who are still only focusing on attracting new customers – but not maintaining contact with their existing customers.

The old style of marketing focused on new traffic.

In the old days, it was all about traffic flow.

Traditional marketing had focused exclusively on attracting  new customers. But because new customers now mostly come to you via your existing customers, if you aren’t courting your existing customers, you are dead.

Previous to the modern economic problems, customer bought based on “if I want it, I buy it.” Now, customers are more frugal, dollar conscious, quality conscious and insistent on good customer service.

A 20% conversion rate was the norm! So for every 100 customers that walked through your door, if you converted 20 of those prospects into a sale, that was considered success.

20% is horrible!

But when you had 100 customers walking in each day, that was all that was achievable realistically. Consider you have a sales staff of maybe 3-5 sales people on the floor at any given time in your average small business or retail.

How many customers can your sales staff handle effectively?

Even with 5 great salespeople, that’s a ratio of  20 customers per salesperson. Highly unlikely each of those 20 customers got the best customer experience, so no wonder that of those 20 customers per salesperson, only 4 made a purchase!

But, in today’s economy, lower traffic translates and demands more time be devoted to providing a greater customer experience for every customer that walks in the door – new or repeat.

Therefore, if your business is not constantly “touching” each and every customer at every possible opportunity, you will lose that repeat business.

Keep customers interested in your business

Email marketing is one of the easiest and best customer relationship building tools out there. And relationship building is the new “marketing” tool.

So “Hold on Loosely, but Don’t Let Go”

Since the economy has tragically weakened the “new” customer flow, you have to hold on to every customer you already have without crowding them out with the noise of traditional marketing.

Your customers are your marketers. They will be the one to toot your horn to their friends, family, co-workers and anyone else they care to tell. They’ll use word of mouth through talk, Twitter, texting, Foursquare, Google +, Facebook and more… even if you don’t have any social media accounts – yet – they do.

So, keep your business front of mind with your personalized e-mails, e-zines, e-newsletters, e-announcements, etc. whether it’s through Constant Contact, Go-Daddy, MailChimp, or whatever… USE SOMETHING!

It’s the best means to get your information to your customer short of going into their house!

 

Retailers! 5 ways to stop paying sales staff to just stand around!

Yawn…

It makes me NUTS when I walk into a store and see employees just standing around, arms folded, slouched posture, looking oh, so bored… WHEN THEY COULD BE MAKING MONEY!

Why aren’t they? And why aren’t you owners and managers going nuts, too?

No busy work!

No, I’m not going to suggest you give them a duster or send them to organize the stockroom. No customer or owner/manager should want to see staff doing housework when the business at hand is Hello?! - SELLING! Hire a part time housekeeper and stockperson for chores!

What they should be doing is working their clientele book when there are no customers in the store. Making customer calls, sending reminders, birthday cards and more…

Make $$$ with clientele books

Sample Clientele sheet

MAKE YOUR OWN! And make it a nice, professional one!

Sales book, client book, customer book, whatever you want to call it, EACH person on your sales staff should be given a book to work.

Why? Basically because people have lousy memories, and worse, aren’t organized. Having a Clientele book is the easiest way to drum up more sales in an easy, efficient manner.

How do you use a Clientele Book?

Here’s the basic setup. Present your sales staff with their own small binder. Preferably the organizer style, but if you’re on a budget, standard 3 rings are a good start. And don’t make them buy their own! Cough up a few dollars – supplies expense it.

You’ll need alphabetical dividers and a clientele form like the one shown here (but, for God‘s sake, make a typed form and get lots of copies printed – pre-punched!)

Make sure you include blanks for all the info that will help you make a sale.

So how will it make me money?

A clientele book is a terrific marketing tool!

Here are just 5 Ways to begin using Clientele Books to make more sales:

  1. Enter emails provided into your customer database for your monthly email marketing list (you do have a monthly customer email newsletter, right?)
  2. Keep track of birthdays / anniversaries and send cards (SendOut Cards are great for this – no maintenance, easy branding, no need to buy stationery)
  3. Track customer preferences for when new merchandise comes in that matches their “likes.”
  4. Make Follow-ups of all kinds … “Just got in a new belt that would look fabulous with those pants you bought last month!” … get the idea?
  5. SALES!!! Have a “Sale Only” customer section in the Clientele books… You’d be surprised how much you can increase sales volume during sale and clearance days. Staff should call customers who were interested in items – just not at regular price. If you made note when they were in before and expressed interest, you are armed and ready!

How to make a killing with sale / clearance events:

If your staff is taking notes in their clientele book when customers express a desire for an item that isn’t in their budget the day they shop, they will be set!

  • Before the sale – call customers to tell them the item they looked so wistfully at is now going on sale.
  • Tell customers you must have their credit card number to hold the items and you’ll ring it up on that card the day of the sale for them to pick up later. It’s a win-win for you and the customer! (make sure you secure the credit card info)
  • Before you even open that sale day, you’ll have a pile of goods ready to ring up!

Entice your staff with an added individual $ or % bonus for pre-rung sales.

Ka-Ching!

It’s those nickel and dime sales that can really add up for you AND make the customers feel special. Now everybody is happy!

Get to your local office supply store and buy some organizers or binders TODAY!

How to boost sales in a slow economy

LinkedIn Answers had the following question: ”How did you manage to boost sales in a slow economy?” I am happy to say my answer was selected as “Best Answer,” so I am sharing it here:

Good Answers (15)

“Hania” (Anna) Whitfield 
Marketing Communications
, Franchise & Specialty Retail Customer Growth, Operations, Management, Certified Pedorthist. 
see all my answers

Best Answers in:Internet Marketing (1)… see more

“There has never been a better time than now to reassess your sales strategies. Old habits need to be broken and fresh eyes need to review daily practices.

Everything from soup to nuts needs to be reviewed and updated for any missing links to the highest standards of customer service.

If you and your staff have not been taking advantage of down time to brush up, retrain, and revamp, then what are you doing with your down time? Leave the dusting to the cleaning staff and initiate sales re-training boot camp!

What worked before is not enough.

If you get honest, you’ll even find holes in past sales behavior that slipped by in good times.  The sales field is notorious for settling into comfortable behavior selling patterns. This is especially true in retail where the products one is most comfortable with are the ones one sells while letting other viable products gather dust that could be sold to fill the needs of the customer.

  • Thorough knowledge of all goods and services is imperative.
  • Cross training is necessary to ensure full service from every staff member.
  • Empowerment of staff ensures increased customer satisfaction and loyalty.

Many in this thread have comprehensively covered the need for implementing modern tools and vehicles like social media, so I won’t go into that again myself here.

I will reiterate the need for an objective look

at your marketing collateral and company website.Too many websites are heavily invested in, yet not maintained and upgraded. A stagnant and outdated website screams negative volumes at visiting customers and is passed over by search engines. Brochures, individual business cards (yes, you still need to give out business cards!) and all other printed collateral need to be updated. Make sure informative pieces are available in pdf form on your website.

Listen to the objective comments of others for all possible negative and positive attributes of your business. While you make changes to minimize the negative, emphasize the positive for immediate results.

Yes, these are basics…

but you can’t enhance a failing system with modern tools. Begin in your own backyard, as they say. Clear out the weeds and fallen trees, then start anew.

And take advantage of the Pygmalion effect with your staff and even yourself… it always works.

Good luck!”

Retail schedules can suck – You CAN make working on weekends better

If you’re in retail, you’re working ON the weekend instead of FOR the weekend!

So, what’s the best way to make the most of it? (the following tips apply to most any workplace)Have a Nice Day?

Learn from Huck Finn

Jeez, it’s tough enough on your staff to hear their 9-5 weekday friends talk about weekend plans that they can’t attend. Don’t let them bring that dismal digression to work and bring the customers down.

Make Weekends something to look forward to!

Like Huckleberry Finn, make the undesirable job more desirable.

Bring in the doughnuts, spring for coffee, sausage biscuits from the local breakfast place or whatever they like for the Saturday morning meeting. Or pop for pizzas at lunchtime. Make that morning meeting lively with an agenda that allows for lots of feedback, caffeine and food.

Loosen the dress code. Make it a theme day.

Free Food!

Keep food handy – trail mix, water, nutritious snacks of all kinds that they can munch in the stock room as they search for merchandise. (And mount a hand sanitizer dispenser on the wall).

You know it’s tough to handle lunches on a Saturday… Free Food is an unexpected perk that means a lot more to your staff than you might think. The food court gets really old – especially on a busy weekend.

More logical shifts

Schedule shorter 4-6 hour shifts so you don’t have to schedule in those 1/2 hours breaks (depending on state labor laws). It’s too hard to handle all the customers with too many lunches scheduled.

Get a little goofy

Let the staff see your other side. Loosen up a little and energize the atmosphere. Keep the admin work for the weekdays. Better yet, hire a VA (Virtual Assistant) to handle the payroll and pay the bills so you can hang out on the floor more to enjoy your customers and get to know your staff better – including their strengths and weaknesses.

On the serious side…

Be ready for the weekends. If you have young staff, be realistic – - -

They are young. They like to party. They get hangovers.

Have a backup plan if one of them calls in late Saturday morning instead of going ballistic when they call in or show up late. Be prepared!

I actually had a sit down with each staff member and told them I knew they were young and liked to have fun, but…

Don’t screw with me on a Saturday morning.

I seriously told them that if they know they have a big party to go to Friday night, get approval from me to swap with someone to take the late shift because they damned well better not call in sick Saturday morning!

Saturdays are ridiculous to try to schedule in retail – and too important. You have a bunch of morning shoppers who can’t wait for the door to open. They run in to buy and leave. Then staff stares at each other until the weekend brunchers finally roll in about 1 or 2 pm. Then it’s craziness until dinnertime after which you stare at each other again until the teenagers roll in to annoy you until closing time.

So what do you do?

  • Schedule someone who is awake and ready to be there when the doors open, and schedule the less morning-resilient (I made that term up) for the later shift.
  • Got a large staff? Stagger shifts throughout the day.
  • Use your journal reports to track and document your busiest times for better scheduling.
  • Make a point of being on the floor on Weekends to make notes on the whos, whats and whys of shoppers.

Weekend shoppers are different than those who shop during the week, but you still need good coverage. And busy professionals get really irked when there is no decision-maker available on weekends… schedule for that, too.

IMHO

If it were up to me, all retail would be open only Tuesdays through Saturdays.

Keep people on a permanent and contained schedule and you’ll have better coverage and lower turnover for all shifts.

I have a life!

Retail employees would really like a better quality of life where they could actually schedule a haircut or doctor’s appointment weeks ahead and plan family and friends time.

With a modified schedule of Tues-Sat, Employers would have a stable staff, lower turnover, and better customer satisfaction.

Just think of the repeat referral growth if a customer always knew their favorite salesperson’s schedule. The high-end stores already know this…

Hair Salons do it

And don’t give me any crap about how your sales volume would take a huge hit if you weren’t open on Sunday and Monday. Seriously?

If Chick-Fil-A, hair salons and the banks can close 1-2 days a week without losing volume, then you can, too. When stores have experimented with extended hours, often it evolves into a shift in traffic, not additional traffic.

People who say they can’t shop your existing hours are likely the same people who like to come in just at closing time no matter how many hours and days you are open.

Hmmmmm

I’m dreaming of that Tues-Sat schedule…  A happier, rested staff that takes better care of customers.

Customers who are more relaxed and better taken care of because they have a happier salesperson to wait on them.

Customers who can have their favorite salesperson every time they shop because the schedule doesn’t change.

Customers AND staff enjoying their Sundays with family and friends. No one really caring that stores aren’t open on Monday!

The staff actually enjoying their jobs.

A manager who doesn’t have to spend hours every week making a new schedule.

If I ever open a store, that will be the plan. Maybe I’ll close in the evenings, too. At least most nights……. ;-)

Find the customer’s need, then find a way to fulfill it to make the sale.

Can't Buy a Thrill

Image via Wikipedia

(previously titled “Promise me everything or I’ll never buy anything.”)

Easier than you can try on the latest skinny jeans (that don’t fit but 5% of women), faster than the latest must-have fashion trend expires,  customers everywhere are going emotional on salespeople who have had absolutely no say in these trends…

I want it all!

Why are salespeople the scapegoats for unfulfilling products?

Because every advertisement sells products by telling customers they will find love, success, happiness, sex, their best friend, and even a new body by just buying that product! And who do they look for to buy that product – not the manufacturer, but the salesperson.

Lie to me

Emotion driven ads sell. They works. They always have. That’s why manufacturers use emotion driven tactics to sell their products.

People don’t want to know so much about what makes your product good as what it will do for them and why you believe it will make their lives better. (Thanks for that inspiring <a href=”http://video.ted.com/assets/player/swf/EmbedPlayer.swf“>Ted Talk, Simon Sinek!)

Merchandising and visual build on that drama. Their job is to entice, to sell the sizzle, to lure the customers in to take a closer look.

But, where is my pot of gold?

But what if the customer follows the scent, but doesn’t find love, happiness, and more?

Sometimes, they take it out on the salesperson.

Not intentionally. Not with mal intent. It just happens. Natural course of dreams unfulfilled…

Scapegoat

Frustration breeds contempt, and the next salesperson who can’t fulfill a customer’s latest desires with product becomes, yup, the scapegoat.

The customer wants to know why all the ads SAID the product would make them feel wonderful in one way or another and why it isn’t working!!? Why is the person in the mirror nothing like the one in the commercial?

This is why we have long return lines at the customer service desk

It’s YOUR Fault?

So whose fault is it? Marketing, merchandising, sales?

No one’s, really.

Take a minute to understand the dynamic here.

Drama derives from NEED. Customers go ballistic when a product doesn’t deliver because they weren’t looking for that product, they were looking to fill a need and apparently you did not fulfill it by selling that particular product.

Innocent until proven guilty

So what can you do about it as an innocent salesperson?

If a customer expresses disappointment, anger, or more:

  • Look beyond the drama
  • Don’t take it personally
  • Dig deeper

FIND THAT NEED.

THEN FIND A WAY TO FULFILL IT!

You don’t have to fill that need with the product they asked for. You just have to fill the need.

Remember, they don’t know what they need, they just know why they need it. This even applies to items as mundane as a washing machine. Maybe they care less about how well it works than about its bells and whistles. Find out before you try to sell it!

“DETERMINE THE WHY” AND YOU’LL ALWAYS MAKE THE SALE.